Vendor Administrator

Vendor Administrator

Asticom Technology Inc
1-4 years
Not Specified

Job Description

Vendor Management Administrative Support
. Demonstrated knowledge of vendor sourcing, management and procurement policies
. Knowledge of (or ability to quickly acquire) policies and procedures
. Knowledge of contracts and tendering processes and documentation
. Completing regular verification of billed rates versus contracted rates.
. Administrative support for the gathering, validating loading and maintenance of vendor data and contract data in the
Vendor and Contract Management system
. Administration and management of all contract details in VCMS
. Maintenance of files and database for contracts, master service agreements, confidentiality agreements, consulting service agreements potential supplier prequalification information, and expiry dates followed by notification to appropriate persons reports, correspondence, requests for proposals and tenders in accordance with corporate records management guidelines.
. Maintaining vendor contract data (VCMS)
. Providing administrative and analysis support for the category Managers
. Ability to run standard reports in the Vendor and Contract Management system and analyse vendor, category and spend data and as required tailor reports for more detailed analysis
. Analyse report data to identify issues, trends, patterns and opportunities for savings and process improvements
. Any other tasks which may be requested that fall within the scope of the Services normally offered.

General Administrative Support
. Demonstrated experience in providing high quality and accurate administrative and support services
. Work to a program of priorities as defined by the Strategic Sourcing and Global Procurement Lead
. Demonstrated ability to prioritise work to meet deadlines
. Demonstrated ability to work autonomously and as a constructive member of a team.
. Seek opportunities for continual improvement and provide constructive feedback.

Customer Satisfaction
. Work with the Global Procurement Manager to assess if customer requirements are being met effectively
. Deliver efficient, accurate, timely administration services as per agreed KPIs and SLAs.
Shared Services Requirements
. Demonstrate flexibility and adaptability to varying shift requirements and operation hours in order to fulfil real time business requirements
. Understanding of confidentiality required to perform Purchasing and Procurement activities.
. Minimum of 2 years experience in a contracts and procurement position or 5 years administrative / support role with strong references.
. Knowledge of purchasing / finance software and / or ability to apply this knowledge to new software packages.
. Knowledge and experience in the use of Service Management systems / tools (desirable)
. Experience in a global shared services organisation (desirable)
. Bachelor's Degree Holder, Finance and Accounting
. Can start ASAP

About the Company ASTICOM TECHNOLOGY INC. is an HR shared service company established in March 2015. A part of the Ayala Group, its current services include Staffing Services, Payroll Administration, and Managed Services.

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