Senior Specialist General Ledger

Senior Specialist General Ledger

5-8 years
Not Specified

Job Description

The Senior Specialist, General Ledger is responsible for processing General Ledger transactions for complex entities, including but not limited to cash receipts/ netting allocation, reconciliation, fixed asset transactions, invoicing, intercompany credit control, accruals, recharges, prepayments/amortization, other month-end activities, provide requirements and serve as focal contact for audit, main back-up for the team, implements process improvement and trains/mentor's new hires. He/She is required to apply appropriate internal controls, in compliance to Corporate Policies and Procedure (CP&P) and Generally Accepted Accounting Principles (GAAP) mainly for Automation Solutions Middle East and Africa.
Duty 1: Cash Application
  • Extracts/receives bank statement from the banking website/ site point of contact
  • Uploads the bank statement to the SharePoint or Sends the statement to the POC
  • Updates the excel file of the bank transaction for the day
  • Matches payment details against open invoices
  • Coordinates any discrepancy with Credit Control/CFS/Customer (POC)
  • Request details from point of contact for unidentified payment
  • Applies payment received to open invoices
  • Verifies completeness of the cash application/Consolidates applied invoices and notify the point of contact
  • Validates data for consistency
  • Analyze and provides input for exception items during cash application
  • Develops and Implements error-proofing method to ensure all transactions are booked accurately

Duty 2: Reporting and Reconciliation
Bank Reconciliation
  • Reconciles the bank and book transaction balance by verifying discrepancies, resolving disputes, formulating alternative solutions on issues encountered. Analyses and Classifies the reconciling items based on the nature of the transaction
  • Drives implementation of recommended solution to the site POC, Credit Controller, Regional accountants and Payments team contact for aged reconciling items. (Deposit in transit, wrong payment to vendor, approval on adjusting entries from AP)
  • Prepares and post the journal entry related to the identified reconciling items (bank charges, forex difference, cash pool transactions)
  • Communicates with Site POC, Regional Accountants and Accounts payable contact any reconciling item in the bank reconciliation
  • Escalates resolution of outstanding reconciling items based on escalation matrix if no responses on the POC is received
  • Secures commitment on critical deliverables from different stakeholders such as customers, site finance heads and approver for issuance of credit/debit note to offset, approval of variance to pay, etc

Balance Sheet Reconciliation
  • Analysis of the account details to validate correctness of the balance and reconciles with other Oracle modules
  • Recommends adjustment to the Site affecting profit and loss and instructs them to restate balance sheet
  • Sends to RA and Controllers for review

  • Prepares and provide audit requirements to the site and auditors
  • Respond to queries of the auditors related to accounts under audit
  • Liaise between the auditor and Site point of contact as required for early completion of the fieldwork
  • Propose adjustment on audit findings affecting Profit and Loss and Balance Sheet
  • Implements corrective action to avoid recurrence of audit observation

Duty 3: Intercompany/Trade credit control AR Management
  • Chases for the payment of long overdue accounts by sending monthly Statement of Account to the Accounts payable contacts
  • Validates and Resolves minor disputes (ex. wrong currency used in invoice, incorrectly billed company), by recommending corrective actions to the appropriate site POCs
  • Resolves major disputes (pricing issues, product quality concern, etc) by acting as the intermediary between the accounts payable contact (or purchaser) and the sales team
  • Escalates to the Regional Accountant or next level manager any non-responsive Accounts Payable

Duty 4: Fixed Assets
  • Adds the asset to the Fixed asset register and performs depreciation run
  • Performs Fixed Asset (including CIP) reconciliation to determine the Assets for Addition (verify invoice match detail accuracy, supporting docs, validate date in use, GL and FA module, etc.
  • Analyses the fixed asset clearing account to validate assets for additions
  • Investigates and collates the required information (Appropriation request, asset details) before capitalization
  • Drives implementation of recommended solution to the proper persons (Accounts payable, Business unit controllers or site POC) for items with incomplete details, or items not for asset addition
  • Performs adjustments to the fixed asset register (transfers, reclassifications and retirements)
  • Reviews, clarifies and evaluates information provided by the site POC (for transfers, reclassifications and retirements) to ensure that the action performed will achieve the desired result.
  • Drives actions to the proper persons (Business unit controllers or site POC) for items over the Appropriation request budget
  • Reconciles the Fixed asset ledger balance with the General ledger balance and resolves differences by verifying discrepancies, resolving disputes, formulating alternative solutions on issues encountered. Analyzes and Classifies the unposted items based on the nature of the transaction.
  • Prepares and analyze monthly spend report for fixed assets by comparing budget allocated versus capitalized fixed asset

Duty 5: Intercompany Recharges
  • Prepare recharge schedule for the period and prepares the draft of the invoices
  • Validates dispute by checking the records and supporting documents for accuracy
  • Identifies/reviews and resolves invoicing issues
  • Books Cost Center invoices into Oracle once approved and send to the accounts payable site contact
  • Raises disputes on the invoices to the issuing site Point of contact and Regional accountant
  • Reconciles and analyses the transactions of the Accounts Receivable suspense account to determine the items for cross charging
  • Recommends resolution for aged items with incomplete details, without Intercompany partner's code, missing backups and disputed charges
  • Collates and gathers required back up for the invoice.
  • Books the invoice into Oracle and send to the accounts payable site contact

Duty 6: Month-end Activities
Prepaid Amortization
  • Reconciles oracle against schedule
  • Investigate and Collate details/information required to amortize the balance
  • Recommends adjustment to the Site affecting Profit and Loss and instructs them to restate Balance Sheet

  • Prepare schedule by downloading details and summary of balances, and reconcile against Oracle by matching details against Trial Balance
  • Analyses recorded invoices to determine correctness and validity of the as-of balance and verify if additional recognition is required by considering the details of the period to date transactions via Accounts Payable module of General Ledger inquiry
  • Recommends adjustment to the Site affecting Profit and Loss and instructs them to restate Balance Sheet

  • Verify reasonableness of the revaluation result through comparison with prior period results
  • Sends the file to the Local and Site POC

Accounts Receivable Trade Recon
  • Reconciles the Accounts Receivable Trade balances in General Ledger (GL) against the Subsidiary Ledger (SL) and analyses difference through investigation of manual journal or non-AR related transactions posted in the GL
  • Provides resolution and adjustment on the identified difference

Balance Sheet and Profit and Loss Allocation
  • Maintains tracker and databases to ensure that all transactions are recorded and verifies with the counterparts for further entries
  • Run the auto allocation process and check the balances
  • Investigates unallocated balances using comparative analysis
  • Countercheck balances upon posting of the manual allocation
  • Provide go signal to the Site/RA to proceed with their Financial upload
  • Raise to Oracle team to set-up allocation for accounts that has no auto allocation set-up

Journal Posting
  • Prepares Journal Adjustments, Uploading and Posting to Oracle
  • Ensure validity of supporting documents prior processing and completeness of saved supporting back-up in the designated repository

Duty 7: Training and Development
  • Conducts refresher trainings
  • Assists in creating a training plan of new hires
  • Provides work instruction and guidance to junior employees when needed
  • Maps processes as part of the procedure documentation to facilitate training of new team member

Bachelor's Degree in Accountancy or any Accounting related degree
Job Related Experience:
At least 4.5 years work experience in general accounting, bank reconciliation, fixedassets, cash receipts
application, Intercompany transactions and credit collection or audit
Specific Knowledge:
Proficient in MS Office applications with background in MS Outlook.
Proficient in using ERP applications
Knowledgeable in Internal control
Knowledgeable with GAAP
English Communication skills (oral & written)
Analytical Skills
Attention to detail skills
Interpersonal skills
Ability to follow detailed workflow and instructions
Time / Work management skills
Business Understanding:
Experience in working for a Shared Service or BPO set up is an advantage

Job Details

Employment Types:



About Emerson At Emerson, we are innovators and problem-solvers, focused on a common purpose: leaving our world in a better place than we found it. Each and every day, our foundational values-integrity, safety and quality, supporting our people, customer focus, continuous improvement, collaboration and innovation-inform every decision we make and empower our employees to keep reaching higher. As a global technology and engineering leader, we provide groundbreaking solutions for customers in industrial, commercial, and residential markets. Our Automation Solutions business helps process, hybrid, and discrete manufacturers maximize production and protect personnel and the environment while optimizing their energy and operating costs. Our Commercial & Residential Solutions business helps ensure human comfort and health, protect food quality and safety, advance energy efficiency and create sustainable infrastructure. Emerson, a Fortune 500 company with $17.4 billion in sales, more than 20 Innovation, Solutions & Engineering Centers, and 200 manufacturing locations worldwide, is committed to helping employees grow and thrive throughout their careers. Whether you're an established professional looking for a career change, an undergraduate student exploring options or a recent MBA graduate, you'll find a variety of opportunities at Emerson. Join our team and start your journey today.

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