Office Coordinator/Receptionist

Office Coordinator/Receptionist

CGI Philippines Incorporated
2-5 years
Not Specified

Job Description

Position Description:

CGI is seeking an Office Coordinator/Receptionist in our Rancho Cordova office in California to support a busy service desk site. You will be instrumental in helping the CGI team deliver exceptional quality service to our clients. Your attention to detail and positive attitude will be highly valued in this support position.

Your future duties and responsibilities:

Front Desk Duties
o Welcome visitors and agents entering the office
o All visitors and traveling members without a CGI member badge are required to sign in and check out a badge at the reception desk
o Ensure all visitors are signed in and badges assigned
o Maintain inventory of Temporary and Guest Badges
o Ensure visitors reserve office/desk space through Door James.
o Responsible for booking conference rooms and coordinate with visitor sponsors.
o Maintain a safe and clean reception area by complying with procedures, rules and regulations
o Replenish office snacks, beverages and supplies
o Answer telephone, screen and direct incoming calls where applicable
o Main office line is covered 8am - 5 pm daily (Monday thru Friday)
o Provide callers information, take and deliver phone messages
o In case of Emergency, call 911
Deliveries and out-going shipments
o Receive and sign for required FedEx and UPS deliveries. Notify recipient of delivery. If possible, delivery package.
o Prepare FedEx outgoing mailings (which may include packaging, requesting a pickup, filling out a shipping invoice etc.)
o Maintain ongoing forms for office sign in/out access badges FedEx and other deliveries/shipments
o Manage facility logs
o Other duties as assigned and/or needed
Administrative Duties
o Provide confidential administrative support to management team
o Coordinate conference room reservations schedule internal and external meetings, calendar management
o May act as coordinator for special events planning, conference room setup and refreshments
o Maintain administrative procedures related to facility requests, tickets, invoicing, etc
o Order and maintain supplies for site team members
o Participate in special project assignments (Spirit Committee, Site Themes, etc)

Required qualifications to be successful in this role:

o 2 years administrative support experience preferred
o Proficient Outlook skills
o Proficient computer skills in Word, Excel and PowerPoint
o Excellent communication skills
o Strong planning and organization skills
o Professional corporate image combined with strong interpersonal skills
o Resourceful and intuitive self-starter, enjoy multi-tasking in a technical and administrative environment
o Resourceful, with the ability to prioritize, multitask and meet deadlines with minimal supervision
o Confidential, dedicated and punctual

Skill set/Years of experience/Proficiency level

Written/Verbal Communication
Minimum 2 years

Time Management
Minimum 2 years

Minimum of 2 years

Attention to detail
Minimum of 2 years


Team oriented professional who wants to grow in their career.

Education: High School Diploma/GED If other: High School Diploma/GED

  • Administrative Support

What you can expect from us:

Insights you can act on

While technology is at the heart of our clients digital transformation, we understand that people are at the heart of business success.

When you join CGI, you become a trusted advisor, collaborating with colleagues and clients to bring forward actionable insights that deliver meaningful and sustainable outcomes. We call our employees members because they are CGI shareholders and owners and owners who enjoy working and growing together to build a company we are proud of. This has been our Dream since 1976, and it has brought us to where we are today - one of the world's largest independent providers of IT and business consulting services.

At CGI, we recognize the richness that diversity brings. We strive to create a work culture where all belong and collaborate with clients in building more inclusive communities. As an equal-opportunity employer, we want to empower all our members to succeed and grow. If you require an accommodation at any point during the recruitment process, please let us know. We will be happy to assist.

Ready to become part of our success story Join CGI - where your ideas and actions make a difference.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

We make it easy to translate military experience and skills! Click to be directed to our site that is dedicated to veterans and transitioning service members.

All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.

Founded in 1976, CGI is a global IT and business process services provider delivering high-quality business consulting, systems integration and managed services. With 68,000 professionals in 40 countries. CGI has an industry-leading track record of delivering 95% of its projects on-time and on-budget, aligning our teams with client's business strategies to achieve top to bottom line results.

CGI first established its Philippines delivery center in 2007, which has grown to more than 1,000 employees in Taguig and Quezon City. Our Philippines operations provided blended delivery capabilities for Business Process Services (BPS) and IT services.

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