HR Officer

Job Description

Responsibilities:

On Boarding

  • Coordinates the schedule of orientation, pre-employment requirements and other welcome activities for new joiners.
  • Handles the enrolment of new employee in the HR system.
  • Prepares document and reports required for statutory registration, payroll account enrolment and insurance coverage.
Records Management

  • Creates employee record (20I file and electronic file) and keep it updated
  • Manages the HR system and suggests forms and procedures for continuous improvement of employee data management.
  • Ensures availability of employee records whenever requested including submission of reports on employee demographics, training, attrition, salary increases, movement, etc.
Company Events & Programs

  • Participates in the planning of company activities such as summer outing/team building, Christmas party, Halloween, sports fest.
  • Performs the needed leg work and coordination to prepare for the activities
  • Identify vendors and request venue, supplies and services.
  • In charge of procurement of giveaways, prizes, tokens, etc. upon approval of HR Manager
  • Coordinate’s transportation, meals, venue, equipment that might be needed in the event
  • Keeps track of attendance of participants/team/facilitator; maintain database of trainings attended by employees
  • Design announcement/invitations, promotional items and materials for dissemination and printing
Offboarding

  • Coordinates with payroll and concerned managers/department upon receipt of resignation, end of contract or termination of employee
  • Provides employee with clearance form and brief him/her of the process (endorsement, schedule of last pay, accountabilities, etc.)
Other Essential Tasks

  • Monitor 3rd and 5th month evaluation of new employees and send out reminders to manager to conduct appraisal
  • Ensures appraisal forms are received for each period and kept in 201 files
  • Notify HR Manager in case of non-regularization of employee for issuance of end of contract notice
  • Keep track of newly regularized employee and prompt the Employee Relations Supervisor for issuance of confirmation letter and updating of benefit entitlement
  • Handles verification of documents submitted by employees (ex. Medical certificates)
  • Update posts in company bulletin board
  • Processing clearance of resigned employees, exit interview and updating the resigned employees of the status of their clearance processing.
  • Admin for ProV Yammer
  • HR Reports
  • Call Tree
  • Process COE Requests
  • Process Certificate of Contributions
  • Assist in payroll
  • Budget preparation for HR activities
  • HR Calendar
  • Training/seminar requests
  • Partnership with establishments
  • Renewal processing of group life insurance (AXA Group Life)
  • Data Privacy Officer

Job Details

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ProV was founded in 2003 to reduce IT complexity by using services and technologies that don't get in the way - powerful enough to meet the complex demands facing today's enterprises. By streamlining processes, we help companies improve productivity and reduce errors while still saving money. We've assembled a great team to help streamline enterprise day-to-day processes and change how IT implementation, management and support work. Now, ProV is a team of over 600 peers across offices in the US, Germany, India and the Philippines.

Our Shared Mission and Values

Our mission is to help companies thrive by enabling all processes to work together effortlessly.
Our values are commitments to each other. They provide the backbone for our company processes and daily interactions. We believe that, in the long run, these commitments lead to a thriving culture and a more successful business, for ourselves and our customers.

Inclusion is part of our company culture and essential to ProV’s future. We continue to nurture and create opportunities for the next generation, relying on our talent pool’s diverse background to innovate and inspire. More importantly, we see hundreds of ProV employees speaking over 17 languages and working together. Our core values celebrate those differences and the rewarding experiences our customers enjoy

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