Executive Assistant

Executive Assistant

Metro Manila / NCR
1 - 2 Years
Not Specified

Job Description

  • Assists the division manager in organizing his daily schedules and administrative requirements like preparation of presentation materials, drafting communication letters, etc.
  • Schedules and monitors the utilization of the division-assigned vehicle.
  • Monitors and/or processes division staff documents and requests (like requests for payment, leave applications, purchase orders and requisitions, airline tickets and bookings, etc.) within the division or with the other divisions.
  • Handles divisional account receivables, which includes sending the statement of account/invoice to client companies, following up clients, scheduling collections, and coordinating collection with appropriate collectors/messengers.
  • Requests for and maintains the division’s office supplies.
  • Performs the responsibilities of a document controller as defined in the division’s QMS.
  • Maintains assigned division files.
  • Performs other related duties as may be assigned either in support of departmental goal or for his/her personal or professional training, education or development as programmed by his/her immediate superior.
  • Complies with the QHSE policies including but not limited to:
    ◦Demonstrates strong commitment to SGS QHSE Policies, Procedures, and Work Instructions by participating in safety meetings, completing required training, intervening in unsafe situations, refusing unsafe work, and complying fully with all applicable laws and regulations related to QHSE.
    ◦Responds appropriately to emergency situations and assists other staff members in maintaining readiness to respond to emergencies within the workplace
    ◦In accordance with the SGS QHSE Management System requirements, disposes of, or directs the disposal of, waste generated as a part of daily work performed in a safe manner and in compliance with all waste transportation and disposal regulations and requirements.
    ◦Reports all incidents (actual incidents and near misses) in accordance with the SGS Incident Reporting requirements.
    ◦Uses all equipment (including safety equipment) in the manner intended and reports any damaged / lost equipment to supervisor.
    ◦Maintain a safe and tidy worksite.
    ◦Maintains awareness of hazards and proposes controls to supervisor, QHSE Representatives or relevant client / site contact.
    ◦Actively participates in incident investigations and risk assessments as deemed necessary by SGS management.

  • Qualifications:
    •Candidate must possess at least a Bachelor's/College Degree , Business Studies/Administration/Management, Marketing or equivalent.
    •Required skills: Planning and Organizing/Work Management, Attention to Details/ Quality Orientation, Microsoft Office
    •Required language(s): English, Filipino
    •At least 2 year(s) of admin-related experience is required for this position.
    •Applicants must be willing to work in Makati
    •1 Full-Time position(s) available.

SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 80,000 employees, SGS operates a network of over 1,650 offices and laboratories around the world.

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