Assistant Manager - Planning and Engineering Management

Assistant Manager - Planning and Engineering Management

SM Investments
3-6 years
Not Specified

Job Description



General Duties

Assists the Project Management Manager/Project Management Senior Project Manager in the project detailed planning, preparation, implementation and completion of various work stages related to the construction of the assigned project. He is responsible in monitoring and reporting to the Project Management Manager/Project Management Senior Project Manager on the project accomplishment. He directs the external Construction Manager on the daily activities to ensure attainment of project objectives.
Detailed Duties

1) Assists Project Management Manager/Project Management Senior Project Manager in the conduct of review and documentation of revisions of Plans, Designs and Specifications from Design Development (DD) up to For Construction Drawings (FCD).
2) Assists the Project Management Manager/Project Management Senior Project Manager in the value engineering process by establishing cost saving items performance tracking & monitoring system to ensure attainment of project cost savings.
3) Assists Project Management Manager/Project Management Senior Project Manager in communicating and monitoring compliance on the mitigating actions of the Risk Management Plan. Look for continuous improvement opportunity for the established Risk Management Plan.
4) Assist the Project Management Manager/Project Management Senior Project Manager in monitoring that all applicable permits, clearances and certifications during the project construction and post-construction stages are properly secured, maintained and turned-over to BTG and GPMC upon project completion.
5) Assists the Project Management Manager/Project Management Senior Project Manager in the conduct of the pre-bid meetings, clarificatory meetings, bid submissions & opening of Project Work Bid Packages including bid tabulation of Project's Work Packages of the assigned project.
6) Assists the Project Management Manager/Project Management Senior Project Manager in the preparation and preliminary review of the Contract Agreements, Letter of Awards (LOA) and Notice to Proceed (NTP) by providing adequate and accurate annexes and/or attachments.
7) Assists the Project Management Manager/Project Management Senior Project Manager in the consolidation of information such as attachment and annexes for the submission of the Weekly and Monthly Reports including periodic Percent of Completion (POC) Certification as required for Accounting Reports.
8) Assists the Project Management Manager/Project Management Senior Project Manager in the conduct of Weekly and Monthly PM Meetings including the required project site walk-through site inspections. The PO/APM shall be responsible in documenting the minutes of the Weekly and Monthly PM Meetings and the monitoring of closure of issues identified during the walk-through site inspection.
9) Assist the Project Management Manager/Project Management Senior Project Manager in the conduct of the emergency meetings with concerned members of the Project Team, Contractors and Suppliers. The Project Management Assistant Manager shall be responsible in documenting the minutes of the emergency meeting.
10) Assists the Project Management Manager/Project Management Senior Project Manager in the preparation of the long and short list of Bidders / Suppliers for project use. Monitor performances of Bidders / Suppliers and give feedback to Project Management Manager.
11) Assists the Project Management Manager/Project Management Senior Project Manager in the preparation of required attachment & annexes of the Project Authorization Orders (PAO), Billing / Payment Certificates, Request for Check Payments (RCP), Work Authorization Orders (WAO) and Change Order Requests (COR).
12) Assists the Project Management Manager/Project Management Senior Project Manager in communicating and monitoring of compliances of the project site to the provisions and requirements of the Planning & Engineering - Systems & Procedures. Responsible in ensuring the proper implementation of the management systems set by the Planning & Engineering - Systems & Procedures.
13) Provide assistance to the Project Management Manager/Project Management Senior Project Manager in the implementation and monitoring of the health and safety objectives, targets and programs, promotion of the accident-free workplace and compliance monitoring to applicable statutory and legal laws and requirements.
14) Provide assistance to the Project Management Manager/Project Management Senior Project Manager in the implementation and monitoring of the environmental protection objectives, targets and programs, promotion of the environment-friendly workplace and compliance monitoring to applicable statutory and legal laws and requirements.
15) Provide assistance to the Project Management Manager/Project Management Senior Project Manager in ensuring and monitoring that QA/QC inspection on workmanship is performed on completed project works at each phases of the project including closures of rectification issues/works prior to turn-over and acceptance of the units by BTG.
16) Assists Project Management Manager/Project Management Senior Project Manager in preparing SAP-PR and its required documentation and attachments. Check adequacy of attachments for billing purposes in compliance to the SAP billing procedures. Provide recommendation approval of Contractor(s) payment. Provide actions on turn-over (to QAD) & CRM issues raised by the SAP/CRM coordinators.
17) Assists the Project Management Manager/Project Management Senior Project Manager in the implementation and completion monitoring of the punch list items (w/in Construction Warranty) and the timely turn-over of condo units to QAD/Engg-QA/QC (or to Property Management for turn-over of amenities, common areas and commercial areas).
18) Assists the Project Management Manager/Project Management Senior Project Manager in monitoring the project management activities that will lead to the attainment of the established project KRAs under his/her assigned project.
19) Assists the Project Management Manager/Project Management Senior Project Manager in collating and tabulating accomplished VPER forms of the Contractors & Suppliers involved in the assigned project. The PO will be responsible in forwarding the accomplished VPER forms to the Process Improvement and Control Sr. Manager.
20) Performs other duties that may be assigned from time to time.
Professional Eligibility

With valid PRC licensed or its equivalent
Skills

1) Strong leadership, diplomatic and motivational skills
2) Proven ability to work creatively and analytically in a problem-solving environment demonstrating teamwork, innovation and excellence
3) Good leadership, communication (written, verbal and presentation) and interpersonal skills
4) Self-motivated, decisive, with the ability to adapt to change and competing demands
5) Intermediate level of proficiency with MS Project, Excel, PowerPoint and SharePoint
6) With experience in leading projects and programs to on-time, on-schedule and within budget close
7) Flexible with proven ability to conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities
8) Must be able to learn, understand and apply new technologies
9) Proven ability to demonstrate a drive for results and accountability of business needs
Education

Obtain bachelor's degree in any engineering field from a reputable college or university
Experience

3+ years of project management experience, including tracking and planning projects
Responsibility

Assists the Project Management Manager/Project Management Senior Project Manager in the project detailed planning, preparation, implementation and completion of various work stages related to the construction of the assigned project. He is responsible in monitoring and reporting to the Project Management Manager/Project Management Senior Project Manager on the project accomplishment. He directs the external Construction Manager on the daily activities to ensure attainment of project objectives.

For Roche Project ( Chino Roces, Makati)

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