Administrative Officer

Administrative Officer

Colliers International Philippines
1-4 years
Not Specified

Job Description

Job Description

  • Prepare and organize monthly invoices, deal tracking and pipeline report of the division
  • Prepare and send out files, documents, and invoices to clients as needed
  • Prepare and send out invitations / reserve meeting rooms for divisional meetings, business planning sessions, and take down notes and minutes
  • Assist in the booking of flights, accommodations, car reservations and all other items needed during site inspection of the operators and their teams
  • Handles incoming calls and documents, and ensure these are directed to the parties concerned
  • Request for office supplies and handle cheque requisitions for suppliers and subcontractors, if any
  • Follow-up account-receivables with Clients and prepare the monthly AR report for submission to Finance, and schedule cheque collection / facilitate online bank transfers of Clients
  • Maintain and populate client database, and provide the list to Corporate as needed
  • Monitor and follow up people's liquidations and reimbursements
  • Other admin-related matters deemed necessary by the division head


  • Graduate of business related courses such as Business Management, Administration.
  • Minimum of at least 1 year experience as a department / division secretary
  • Experience in ISO Accreditation, an advantage
  • Team player and can work with minimum supervision
  • With excellent customer service skills
  • Proficient in MS Office applications particularly in Word / Excel / Powerpoint.
  • Detail-minded and independent.
  • Pleasant and flexible to work with different levels.
  • Good command of both written & spoken English.

Additional Information

  • Organize and monitor request for proposals, create a proposal database for easy reference
  • Prepare initial proposal for clients, follow with operators for finalization, print out and send as needed
  • Provide the list of Clients for the monthly NPS, and follow up responses, as needed
  • Assist in the implementation of the Client Engagement Plan by touching base with Clients monthly
  • Prepare documents needed for government and private bids, ensure completion and timely submission of such documents
  • Lead generation tracker
  • Referral tracking

Job Details

Employment Types:





Company Description Colliers International Group Inc. (NASDAQ and TSX: CIGI) is an industry-leading global real estate services company with 15,000 skilled professionals operating in 68 countries. With an enterprising culture and significant employee ownership, Colliers professionals provide a full range of services to real estate occupiers, owners and investors worldwide. Services include strategic advice and execution for property sales, leasing and finance global corporate solutions property, facility and project management workplace solutions appraisal, valuation and tax consulting customized research and thought leadership consulting.

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