Administrative Officer

Administrative Officer

Colliers International Philippines
1-4 years
Not Specified

Job Description

Job Description

  • Prepare and organize monthly invoices, deal tracking and pipeline report of the division
  • Prepare and send out files, documents, and invoices to clients as needed
  • Prepare and send out invitations / reserve meeting rooms for divisional meetings, business planning sessions, and take down notes and minutes
  • Assist in the booking of flights, accommodations, car reservations and all other items needed during site inspection of the operators and their teams
  • Handles incoming calls and documents, and ensure these are directed to the parties concerned
  • Request for office supplies and handle cheque requisitions for suppliers and subcontractors, if any
  • Follow-up account-receivables with Clients and prepare the monthly AR report for submission to Finance, and schedule cheque collection / facilitate online bank transfers of Clients
  • Maintain and populate client database, and provide the list to Corporate as needed
  • Monitor and follow up people's liquidations and reimbursements
  • Other admin-related matters deemed necessary by the division head


  • Graduate of business related courses such as Business Management, Administration.
  • Minimum of at least 1 year experience as a department / division secretary
  • Experience in ISO Accreditation, an advantage
  • Team player and can work with minimum supervision
  • With excellent customer service skills
  • Proficient in MS Office applications particularly in Word / Excel / Powerpoint.
  • Detail-minded and independent.
  • Pleasant and flexible to work with different levels.
  • Good command of both written & spoken English.

Additional Information

  • Organize and monitor request for proposals, create a proposal database for easy reference
  • Prepare initial proposal for clients, follow with operators for finalization, print out and send as needed
  • Provide the list of Clients for the monthly NPS, and follow up responses, as needed
  • Assist in the implementation of the Client Engagement Plan by touching base with Clients monthly
  • Prepare documents needed for government and private bids, ensure completion and timely submission of such documents
  • Lead generation tracker
  • Referral tracking

Company Description Colliers International Group Inc. (NASDAQ and TSX: CIGI) is an industry-leading global real estate services company with 15,000 skilled professionals operating in 68 countries. With an enterprising culture and significant employee ownership, Colliers professionals provide a full range of services to real estate occupiers, owners and investors worldwide. Services include strategic advice and execution for property sales, leasing and finance; global corporate solutions; property, facility and project management; workplace solutions; appraisal, valuation and tax consulting; customized research; and thought leadership consulting.

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