Admin Assistant

Admin Assistant

Diversify Intelligent Staffing Solutions Inc
Metro Manila / NCR
2 - 3 Years
Not Specified

Job Description


The Admin Assistant delivers services to clients operating online. The role provides a wide range of services such as secretarial, administrative, creative, or technical. The Admin Assistant handles all administrative tasks like answering phone calls, emailing correspondences, doing the minutes of the meetings and managing and maintaining appointments and schedules, execute written and verbal instructions, and any other specialized business service as required by maintaining high quality of work under rigorous pressure and meet set deadlines.

  • Duties include but are not limited to making arrangements, accounting, research, and specialized business services as required; communicates and maintains coordination with internal and external clients and/or stakeholders
  • Transcription of minutes of meeting and letters as dictated
  • Produce correspondence including meetings and various forms of communication in a timely manner without errors
  • Ensure all documentation required are prepared and delivered within established deadlines
  • Demonstrate excellent customer and team member service reflecting on the client’s values
  • Ensure that requirements are implemented and maintained
  • Preparation of meetings and ensuring that everyone is well prepared with all relevant documents and information in conducting meetings
  • Keep diary up-to-date
  • Organize, store, and archive paperwork in line with requirements
  • Communicate with stakeholders and staff members with empathy, compassion, and professionalism
  • Any other task/duty as directed by client/management

  • Candidate must possess at least a Bachelor’s College Degree
  • At least 2 to 3 years of relative work experience in administrative capacity and other related field
  • Relevant experience in data entry and file maintenance, transcription, delivering customer service, report collation, and writing
  • Experience in performing legal secretarial functions and knowledge in legal obligations is an advantage but is not a strict requirement
  • Accurate and effective client meeting and diary management
  • Deliver high level of data accuracy and high data entry key stroke (at least 35 wpm)
  • Proficient in using Microsoft Office applications is required and must also be adaptable to using different softwares such as BCMax. Experience in using Strata is a plus
  • Must have strong attention to detail, can work well under pressure
  • Has excellent time management and prioritization skills
  • Excellent verbal and written communication skills
  • Ability to be flexible to changing demands and challenges and exercise initiative
  • Must be capable of taking responsibility and accountability, and must be robust in terms of direction, especially when the team is stressed
  • Amenable to work in BGC on a Morning Shift

Job Details

Diversify Offshore Staffing Solutions is an Australian owned company, working with small, medium and large businesses in Australia, the US, Canada and New Zealand to provide access to digitally-empowered global workforces in the Philippines.

Our Staff

We recruit only tertiary educated staff in the Philippines who are highly skilled in the areas of administration, finance and accounting, human resource management, IT services, knowledge management and marketing.

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