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Part-time Admin Assistant

Keywords / Skills : Administrative Assistant, Appointment Setting, Data Entry

1 - 3 years
Posted: 2019-05-22

Nationality
Philippines
Industry
Customer Service
Function
Customer Service/Call Centre/BPO
Admin/Secretarial
Role
Administration Executive
Education
Bachelors
Degree
Posted On
22nd May 2019
Job Description
Job Description
  • Admin heavy (Immediate)
  • Appointment setting 
  • Rescheduling appointments 
  • Emailing clients 
  • Data entry 
  • Excel
  • Personal assistant 
  • Project coordination & management 
  • Strategic planning 
  • Design project management 
  • Web project management 
  • Ads project management 
  • Writing project management 
  • Research 
  • Transcriptions (coordinating and editing) 
  • Customer support 
  • Quality assurance 
  • Returning emails 
  • Email management 
  • Customer support 
  • Strong english, written skills 
  • Fluent 
  • Editing & proofreading documents 
Contracts:
  • Ability to read contracts & understand their implications on projects
Technical:
  • Creating automations between software (watch video tutorial & execute)
  • Checking website 
  • Documenting processes 
  • Send them a video 
  • They write out step by step inside a portal 
  • Create the guide 
  • Send screenshots to be done 
  • Light content moderation 
  • Social media management 
  • Creating Facebook Group 
  • Posting rules 
  • Moderating 
Software to be familiar with:
  • Microsoft Office
  • Notion.so 
  • Google 
  • Gmail 
  • Zoom 
  • ScheduleOnce (now OnceHub) 
  • Zapier 
  • ClickFunnels 
  • ActiveCampaign (ideally) 
  • 17hats (ideally) 
  • Needs to be trustworthy 
  • We are entrusted with sensitive information (contact information) from our clients and will need to make sure that you do as well. 
Personal traits
  • GOOD at admin
  • Strong organizational skills 
  • Strong communication skills 
  • Ability to communicate obstacles 
  • Ability to communicate with other team members 
  • Dedication to process (Help me stay dedicated to process) 
  • Initiator 
  • Quick thinking abilities (can learn quickly) - Ideal (Strengthsfinder - Activator) 
  • Does not need to be told every step of the way 
  • Can think through bottlenecks & obstacles to get to the final result 
  • Fluent english 
  • Ability to see efficiency opportunities 
  • Ability to document process 
  • Long-term - Ability to see patterns and create process
Working Hours: 
  • Tuesday to Saturday (shift starts between 10PM-7AM; Manila time)
By clicking on the "Apply Now" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.


About Company

What is Outsourced?

Outsourced provides dedicated remote staff and offshore staffing services. We specialize in providing staff of the highest quality who will continue to exceed your expectations ongoing.

We have spared no expense to ensure your remote staff are comfortable and able to perform their work effectively and efficiently. Our spacious open plan offices are supported by advanced network infrastructure, fast internet, follow best IT practices, and your staff are provided with the best technology and equipment. Our support team organises monthly events and bonding experiences to ensure staff wellness and happiness and to assist with our high staff retention rate.
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