Job Summary

  • Company
    Diversify Intelligent Staffing Solutions Inc
  • Location
    Metro Manila / NCR
  • Job Type
    Full Time, Employee
  • Job Category:
    Admin/Secretarial/Front Office
  • Occupations:
    Other Admin/Clerical/Secretarial
  • Industries
    ITES/BPO
Administrative Assistant
POSITION OVERVIEW: 

The Administrative Assistant will be responsible for all administrative-related functions; with a thorough understanding of all clerical processes and will be accountable for the team’s guidance in following and adhering to the established process.


POSITION DESCRIPTION:
  • Transcription of minutes of meeting and letters as dictated
  • Produce correspondence including meetings and various forms of communication in a timely manner without errors
  • Respond to CRM (Community Relationship Management) which includes preparation of documents for agendas and meetings, and other administrative work with prompt attention and accuracy
  • Producing various documents and reports for the CRM and customers when required
  • Ensure all documentation required are prepared and delivered within established deadlines
  • Demonstrate excellent customer and team member service reflecting on the client’s values
  • Ensure that all fees are accurately charged as per client policy
  • Ensure that the requirements of the client’s policies and procedures are implemented and maintained
  • Preparation of meetings on behalf of managers and ensuring that they are well prepared with all relevant documents and information in conducting meetings
  • Keep diary management up-to-date
  • Organize, store, and archive paperwork in line with the client’s requirements
  • Communicate with stakeholders and staff members with empathy, compassion, and professionalism
  • Make sure all documentation leaves the office within strict pre-established deadlines
  • Any other task/duty as directed by client/management

POSITION REQUIREMENTS:
  • Candidate must possess at least a Bachelor’s College Degree
  • At least 4-5 years of relative work experience in administrative capacity and other related field
  • Relevant experience in data entry and file maintenance, transcription, delivering customer service, report collation, and writing
  • Accurate and effective client meeting and diary management
  • Deliver high level of data accuracy and high data entry key stroke (at least 35 wpm)
  • Proficient with Microsoft Office applications particularly Microsoft Word 2007, and Microsoft Outlook
  • Strong familiarity and working knowledge with Stratamax and Softlog is desired
  • Must have strong attention to detail, can work well under pressure
  • Has excellent time management and prioritization skills
  • Excellent verbal and written communication skills
  • Ability to be flexible to changing demands and challenges and exercise initiative
  • Exercise empathy and diplomatic exchange in all working relationships
  • Must be willing to work in Bonifacio Global City, Taguig City, early morning shift


 
About Company

Diversify Offshore Staffing Solutions is an Australian owned company, working with medium, large and listed businesses in Australia, the US, Canada, and New Zealand to provide access to digitally-empowered global workforces in the Philippines.

We were born from a desire to empower organisations through cost effective, sustainable workforce solutions. We know that businesses who capitalise on a strategic offshoring solution are better equipped to scale up their operations, expand their capabilities, engage talent they may not have had access to before, and allow local employees to focus on growth related activities.

Our Vision

To inspire organisations to think globally, act globally and embrace the digital revolution by engaging flexible global workforces to grow and empower their business.

Diversify leverages the global marketplace to deliver strategic business solutions that drive growth and efficiency. We aspire to lead organisations to consider their workforce development differently by thinking outside the box of traditional approaches to growth and operational efficiency.