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Keywords / Skills : Purchasing, Invoices, Cost Control, Logistics, Operational, Vessel Operations

1 - 2 years
Posted: 2017-08-07

Shipping/ Marine Services
Purchase/ Logistics/ Supply Chain
Purchase Officer/ Co-ordinator/ Executive
Bachelors/ Degree
Posted On
7th Aug 2017
Job Description

Treat safety and environmental compliance as a top priority.

Drive operational leadership. 


Receive and process all vessel requests for consumables, spare parts and service attendance.

Ensure that all requisitions received from vessel are handled and acted upon within 24 hours, special attention to be given to urgent requisitions.

Obtain quotations from approved suppliers and place priced orders with overall most competitive sources, negotiate best possible price and obtain approval from Vessel Manager as required.

Coordinate requested services and attendance of service engineers.

Coordinate service and logistics of landed goods, incl. sourcing suppliers and arrangement of shipments to/from the suppliers.

Where applicable, utilize Teekay frame agreements as per contract matrix.

In cooperation with Vessel Manager, decide vessel supply ports and supply strategy to ensure supply in most convenient and economical ports.

Expedite and follow up on orders with suppliers, ensuring that the stipulated delivery times are met and, if/when missed are addressed in a timely manner.

Follow up received service reports and make sure they are uploaded to the PMS system.

Ensure all items are supplied to the vessel with the required certificates and documentation.

Provide frequent updates on backorders to vessel and Vessel Manager.

Maintain and develop good professional relationships with suppliers.

Monitor supplier performance, and provide feedback to Manager, Procurement. 


Plan- and arrange shipments of spare parts to vessel as required.

Consolidate orders in order to minimize transportation and handling cost.

Use contracted freight forwarders system for tracking and order consolidation.

Check contracted freight forwarders system daily for any incoming orders, and update in purchasing system.

Notify the vessel and the Vessel Manager of all orders that have been arranged for the upcoming port call.

Utilize Teekay Shuttle and Stock as appropriate and agreed with Vessel Manager and Manager, Procurement. 

Invoices and cost control

Ensure that all invoices are in agreement with the established terms and conditions.

Review and resolve any arising disputes with suppliers concerning price/quality delivered, before invoice is paid.

Regularly review commitment/invoice aging reports and take appropriate action.

Upon request, participate in budget and quarter-end preparations.

Requirements (Knowledge, Skills, and Abilities):

Ability to respond positively to customers in an effective manner.

Demonstrates teamwork, interpersonal and communication skills.

Ability to prioritize tasks and adapt to a changing environment.

Knowledge of vessel operations.

Proficient in Microsoft Office applications.

Knowledge and experience from purchasing, and preferably experience from NS5 PMS System.

About Company

Who Are We?
Goldz MMS, a member of the Perafel Group of companies specializing in Recruitment and Outsourcing Managed Services organization providing employment to Filipino’s based in the Philippines.
Our primary objective is to provide unconventional consulting services coupled with enhanced value proposition that elevates the business profitability of customers.
More importantly, we aim to provide these comprehensive services to answer all the consulting, staffing and out-sourcing needs of diverse organizations.

Why Work With Us?
Combining the industry connections and expertise you would expect to find at a major consulting firm, with the flexible one-on-one service you can only get from a boutique organization; Goldz is uniquely positioned to help you with your out-sourcing needs.
Our national and international footprint is continuously growing, as we are strategically positioned over 3 continents with primary locations in Manila, Sydney - Australia and the United States of America, presenting our well of knowledge and resources with great accessibility and depth.
Goldz consultants work closely with clients in establishing customized services, assuring high levels of quality standards to ensure enduring relationships with customers.

Goldz consulting methodology is aimed at supporting organizations to ease their work flows to achieve more productivity by adopting high-levels of optimization and innovation.
We have rendered a state-of-the-art consulting service to a diverse pool of clients, supporting business organizations to carve competitive excellence and business sustenance through our customized consulting services.
Our consultants are professional experts equipped with expertise in their chosen specializations, detailed understanding of the business environment along with real world experience.
We encourage our consultants to improve their skills and competencies by conducting professional competency building programmes, enriching expertise and knowledge which is needed to face professional challenges while rendering services.

Staffing Solutions:
Our search and selection processes for finding ideal candidates will give you a competitive advantage. We pre-screen all candidates to save you time by ensuring that you will only see committed applicants who meet your criteria.
Undoubtedly we demand solid skills; however, we combine candidate skills with behavioral-based assessments to find you sound people skills and a personality to fit your culture.
We also conduct extensive reference checks and often present a high standard of quality of people we know in the industry, ensuring your confidence in making the right decision.
As needed, we can also help you in the interview process, take care of any post-interview action, negotiate offers, and look after the management of contracted staff - taking a load of responsibility off your shoulders, to ensure all focus is on your business.

What more is there to offer?
Goldz also provides a cost-effective, end-to-end Business Process Outsourcing service, which allows you to focus on your business. This will enhance the efficiency of your business operations, minimize operating costs, increase revenues and maximize ROI.
We provide the necessary skills, tools, technologies, and activities to serve you as your virtual "recruiting department", securing the best talent, removing the administrative burden and mitigate operational risks.
Our innovative solutions are made to ensure that quality services are delivered to your business needs, establishing a rewarding and lasting relationship between Goldz and you.

Recruitment Capabilities
Goldz is capable to provide the following type of IT and Non-IT professionals:
1. IT Infrastructure Professionals such as IT Director, IT Project Manager, IT Manager, Systems Administrator, Network Administrator, Telecom Administrators and Engineers
2. Software/Systems Development Professionals such as Systems/Software Development Director, Managers, Systems Architect, Systems Analyst, Developers/Programmers, Software Quality Assurance, Integrators, Technical Writers, etc.
3. Computer Engineers/Electronics Professionals such us hardware/software engineers, technicians, product development, production and product testers.
4. ERP Professional such as SAP, Oracle, etc.
5. Database Professionals such as Database Architect, Database Administrator and Database Designer/Developers.
6. Human Resource Professionals such as HR Director,
Manager, Specialist, Generalist and Staff/Associate.
7. Finance and Accounting Professionals such as Finance Director, Accounting Manager, Supervisor, Audit Manager, Audit Supervisor, Auditor, IT Auditor, Cost Accountant, Accounting for Receivable/Payable , etc.
8. Sales and Marketing Professionals such as Sales/Marketing Director, Manager, Business Development Manager and Account Managers/Executives
9. BPO/Call Center Professional such as Operations Director, Call Center Manager, Operations Manager, Project Manager, Team Managers, Quality Assurance, TSR, CSR. Advertising/Media and Graphic Design.
10. Shared Services such as Financial Services (Finance Director, Accounting Manager, Supervisor, Audit Manager, Audit Supervisor, Auditor, IT Auditor, Cost Accountant, Accounting for Receivable/Payable, etc.), IT Service Management (Systems and Network Infrastructure, Help Desk Management, Data Center management and Application Support)

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